AReMS
Meeting of Executive
Committee
McGuffeys Restaurant,
Asheville, NC
May 23, 2003
President Rex Baird opened the meeting at 12:30 pm. In attendance were Chuck Turnbill, Nancy Crouch (for Bob Hirsche), Phil Russell, Rick McGill and Sam Pennington.
Rex spoke about the need to expand the membership of AReMS as a high priority this year. Chuck offered to recruit more vendors and get the existing corporate members more active. Rich said he could get the NCSEMMA membership list to invite them to AReMS fall meeting. He will compose a letter that will make the invitation from AReMS and NCSEMMA presidents. Phil mentioned that he would get David Joy for the next AReMS meeting which should be a get draw of existing and new members.
1.
Phil
is talking to vendors about AReMS membership.
They want to see more students and younger members.
2.
AReMS
should offer awards (money and/or certificates) for student talks. Phil asked Rich to help him recruit
professors and students for papers for the next AReMS meeting.
3.
Vendor
sponsored workshops for Thursday afternoon of the fall meeting may include: FEI
doing one on environmental SEM, Hitachi on remote microscopy, Quesant on
AFM. Chuck suggested that we do two
workshops that repeat so that everyone could attend both workshops if they
wanted to.
4.
Phil
contacted two people as potential keynote speaker for fall meeting: John
MacKenzie, David Joy
5.
All
local societies are having problems getting new members in these hard economic
times.
6.
Rex
brought up the Newsletter as a contact to help keep our membership. We need to decide who is responsible for the
newsletter and who works on it. Rex
suggested it be a group effort.
7.
Phil
brought up the format of the fall meeting.
The group discussed the infomercials by vendors, whether to continue
this are present it another way.
Past President: Sam Pennington
1.
Sam
has been in contact with Ken Moore of Iowa University as the fall meeting
keynote speaker. Ken is one of the MSA
tour speakers.
2.
Dennis
Barr of Eastman Chemical will be one of the other speakers.
3.
Sam
asked that AReMS officers feed him names of possible speakers for the fall
meeting.
4.
Sam
asked that abstracts for papers be sent to him.
5.
Phil
suggested that awards (money and/or certificates) be offered in a student
papers competition.
1.
Rich
reported that the membership roster is in good order with many recent
updates. Rick said that he had several
more and would send a recent copy of the database to Rich
2.
Chuck
proposed that each officer follow up with several students to encourage them
into membership.
3.
Nancy
suggested that colored name tags be used at the meetings to distinguish
different attendees. For example:
students have blue name badges.
4.
Rex
asked that an up-to-date membership roster be sent to each officer.
1.
Rick
presented the treasury report. It is
included at the end of this document.
2.
Rick
plans to switch banks because the current bank is charging a $20 per month fee.
3.
Phil
suggested that AReMS apply for grants from MSA and MAS. He mentioned that the
money is there for the asking every year.
Workshop Chair: Nancy Couch (in for Bob Hirsche)
1. Two
workshops are planned for Thursday afternoon at the AReMS fall meeting.
2.
Candidates
for the workshops are: Hitachi remote microscopy, FEI environmental SEM,
Quesant AFM. Email membership to vote
on which two of the three workshops will be held.
3.
Nancy
wants to get a count ahead of time for these workshops to decide if they should
be held and to decide if a second session is needed. The minimum number of attendees for a workshop was agreed to be
4-5.
4.
Proposed
schedule for workshops is: First session from 1:00 pm to 2:45 pm, a 15 minute
break, second session from 3:00 pm to 4:45 pm.
We discussed having a few officers and vendors with cars shuttling
people from hotel to ASU for the workshops.
1.
Chuck
is updating corporate members list.
2.
The
group discussed the vendors commercials at the meeting. Chuck suggested shorting time to 2
minutes. Phil suggested that we hold a
time near the beginning of the meeting (after the first speaker) where each
vendor present their 2 minute offering.
3.
Chuck
wants to see a meeting agenda emailed and sent to vendors and members soon.
1.
Newsletter. Rex suggested that a group be set up to
write the newsletter.
2.
AReMS
List Serve. Rex said that we can keep
the list serve but that very few people were using it.
3.
Willmarth
Award. Phil wants to see a better write
up of the award; who is Ted Willmarth, what is the award for, how much is the
award, and give a certificate as well as money. Rex mentioned that now it is available to students and that the
By-Laws cover the judging of this award.
1.
Rex
led the group through changes and revisions of the AReMS Constitution, By-Laws
and Leadership Guide. He will post the
agreed upon changes on the AReMS website.
2.
Rex
suggested that we look at the AReMS archives at the fall meeting and decide
what to do with them.
3.
Rich
presented the group with a new AReMS logo.
It will be used pending approval of the membership.
4.
Chuck
suggested The Green Park Inn as a potential future meeting site. He noted that this site is also close to ASU
(workshops) and offers much of what the Broyhill Inn does but at a lower
cost. For example: room rates are about
$60 as compared to the Broyhill at over $100.
VI. Rex adjourned the meeting at about 4:30 pm.
Rick McGill, Treasurer
May 23, 2003
Current
Financial Status
Checking
.. $1,997.05
Savings
.... $4,134.19
Fall
Meeting Expenses:
|
Conference
Supplies |
Thomas
Hopen |
Misc.
expenses |
$302.96 |
|
|
|
Gifts,
door prizes |
$127.88 |
|
|
Sam
Pennington |
Office
Supplies |
$18.17 |
|
Meeting
Costs |
|
|
|
|
|
Conference
Center |
Tips |
$100.00 |
|
|
|
Site
costs 2-day (all) |
$2,481.27 |
|
Other |
Willmarth
Awards (2) |
|
*$200.00 |
|
TOTAL |
|
|
$3,030.88 |
Fall
Meeting Receipts
|
Checks |
.. |
$1,901.00 |
|
Cash |
.. |
$663.00 |
|
Dues |
.. |
$270.00 |
|
Total |
|
$2,834.00 |
|
Fall
Meeting Summary (Costs Receipts) |
|
-$196.88 |
|
*Willmarth
Award reimbursement |
|
$200.00 |
|
Total |
|
$3.12 |