Cataloging Manual -- Complex Cataloging -- Additions/Revisions

Complex Cataloging -- Additions/Revisions

Authority Records (667 note) -- 11/27/2012: Authority Record includes 667 field with note:
THIS 1XX FIELD CANNOT BE USED UNDER RDA UNTIL THIS RECORD HAS BEEN REVIEWED AND/OR UPDATED; Accept Authority Records for both AACR2 & RDA copy-cataloging; After RDA implementation (3/31/2012), revist

Online Periodicals/Annuals: Title changes & Ceased Title -- 12/03/2012: College/Local/Regional -- Retain both earlier & later titles ; Retain ceased title; Ephemeral -- Retain only later title ; WD earlier or ceased title
MHLDG:852 = $g Current title available online.; Cataloging/Library related tools -- Retain both earlier & later titles ; Retain ceased title; New cataloging for current files (paid or open access): catalog current title ; catalog only one earlier title (opt.)

Print w/Online Periodicals/Annuals: Title changes -- 12/03/2012: Ephemeral: Print continues as Online only-- WithDraw print title ; Retain only online title; Statistical/Reference works: Print continues as Online only -- Keep selected print eds. ; Retain online title
Print MHLDG:852 w/876 = $xKeep for trends (shadowed MHLDG)

Appalachian Warfare Program books -- 4/10/2013: Gift books received for the sesquicentennial of the American Civil War from Brian McKnight; Verify bookplate is present; Add 500 note: Appalachian Warfare Program gift.

Archives collections -- 6/14/2013: The separate collections for Sutherland and HSSV will be integrated into the Archives location; Verify bookplate is present; Add 500 note: Historical Society of Southwest Virginia Collection.
(Also needs cataloging/call#).; Add 500 note: Sutherland Collection.; (Review/Remove Unicorn locations)

Monographs: Print record includes 856 URLs -- 30JAN15: Catl.Asst:
     Delete 856 URLs that link to Table of Contents, Author Information, or Publisher Blurbs
     Accept 776 (Other format title) field
     Route books with other types of URLs to Catl.Libr; Catl.Libr:
      Review VIVA publisher URLs -- catalog e-book on separate record & review/update VIVA publisher title list
      Review netLibrary/Ebsco URLs -- review/update title list
      Review other publisher URSs -- delete 856 URLs (& delete any 006/007 fields)

Depository Monographs: Print & CRDP/Open Access E-text -- 4/29/2013: Catalog as single record
To the print record, Add: 006/007, 530, 776, 856
Do not create Item record for e-text version; Note: see Separate procedures for Annuals & Periodicals; Note: see Separate procedures for creating Item record for Annuals & Periodicals (has MHldg)

Alternate Graphic Representation -- Foreign language scripts/alphabets (100/880) -- 12/11/2012: Use for linked fields -- One field in the originial script & the other field Romanized.
OCLC uses "displays brackets" to show the links between 100 fields
Unicorn displays the 100 field with a $6 subfield linked to an 880/100 field; Delete linked fields with non-Romanized scripts/alphabets (CJK / Russian / Hebrew / Arabic); NOTE: Delete also linked fields for 245/500/650 fields; NOTE: Review after Symphony upgrade (foreign languge scripts/alphabets may display intelligibly)

Archives provenance note (561): Use for material from E.J. Sutherland that is not part of the Sutherland Collection
(Also applys to Historical Society of Southwest Virginia Collection ).; 561: : From the collection of E.J. Sutherland.; NOTE: Chage format configs to make 561 indexed.

Spine labels for long Class# (6/20/2012)

Lables restricted to 8 characters per line

Break the numeric part of the Class# at the decimal point & indent 1 space

TK
5105
.88885
<cutter>

(Previously, spine labels were chopped at 8 charactes in the Class#)

Archives minbibs project (9/20/2012): Identify minbib records for UVA-Wise documents & create original catalog records in OCLC; Ex. SACS reports (LB2301.C35+) ; Self-study/Directories (LD1061.C352+) ; Student/Alumni publications (LH1+); Propose call#: LD5651.V837-.V846 -- Table 3 (Virginia. College at Wise, Wise, Virginia)(1/21/13)

URL Review (10JUN12): Identify URLs lacking $y (& correct call# in ItemRec); Review E-text/E-annuals with FF:Fmt= gkt; Update 856 indexing

ItemType problem (13 July 2012): ItemTypes incorrect for E-PERIODICL & E-MAP; Create list for titles that need corrections; Update ItemType (CatlAsst); Identify XX call# & update (CatlAsst)

Bound journal receipts (24 Jan 2113: Procedure change: eliminate accession numbering on bound vols & on receipt card; Policiy proposal: Change from manual reciept records to tracking in Unicorn.; ~~Opt.1 -- Use Binding module to print binding slips (current method with HF slips still functional)~~; ~~Opt.2 -- Charge/discharge bound vol. unit to Binding patron (does this retain binding info long enough?)~~ (; Opt.3 -- Create separate shadowed CtrlRec for bound vol. unit for on the fly check-in (CtrlID of BD); ~~Opt.4 -- Created shadowed location for bound per & add bound vol. units to bibl.rec (use AUTO or real barcodes?)~~; Test phase: Receive Bindary shipment both manually & by check-ins.
-- Determine & config new Location, Categories1/2 and if any binding notes tracked
-- Determine how monthly stats are affected (or affect other reports)

Atlas Stand (24MAY13): Use an explicit location code for atlases on the atlas stand: ATLAS; Create Unicorn loc: ATLAS; For spine label use: ATLAS
--does not need Materials Stamp; Relabel existing atlases (or send to STX/REF/OVERSIZE); Update catl procedures